While Gmail, the Google email service, is extremely reliable, you continue to may wish to download important business correspondence to your computer’s disk drive. Gmail Backup can be a program made specifically for this reason, however it is buggy rather than works with Windows 7, since it is not updated since 2009. By this writing, the easiest method to save Google email messages is to use your desktop email program, since Gmail uses the standard POP3 mail system. Thunderbird, which is free, and Microsoft Outlook, which can be included when you purchase Microsoft Office, both are very easy to configure for Save emails to PDF.
1. Launch Gmail and sign in together with your usual account information. Wait an additional or two for your mailbox to look at.
2. Select the icon of the gear with a white background located at the right-hand corner of the mailbox page to open the principle settings prompt. Select “Settings” from the pull-down menu that appears.
3. Click the “Forwarding and POP/IMAP” tab from the Settings page. This is basically the fifth tab in the left.
4. Scroll down to the Pop Download area of the page, which is the second section through the top. Check either the best radio button marked “Enable POP for All Mail (even mail that’s recently been downloaded)” or perhaps the one right under it marked “Enable POP for Mail that Arrives from Now On” depending upon whether you want to download and save old messages in your computer.
5. Find the option that may be easiest for you within the pull-down menu within the radio boxes that is marked: “When messages are accessed with POP.” Keeping the default option of “Keep Gmail’s Copy inside the Inbox” is generally the most convenient choice. Alternately, it is possible to choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you want the copy that stays within your Gmail box to become handled.
6. Click on the “Save Changes” button at the bottom from the page.
7. Launch your email client and open the prompt that you employ to provide a whole new account. Click “Local Folders” in the left-hand column of the house page of Thunderbird after which click “Put In A New Account.” Alternately, click “File” followed by “Info” after which select the “Add Account” prompt that may be marked by using a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server into the respective text fields about the window that appears. Go through the “Continue” prompt and allow the automatic account setup to confirm the account settings. If using Outlook, go through the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom of the Microsoft Outlook account window and adhere to the directions in Steps 9 and 10.
9. Click “Next” at the bottom from the account information box in Outlook. Wait a second for that “Choose Service” dialog box to seem. Click “Next” again after confirming the Internet E-mail default radio box is ticked from the Choose Service dialog box and wait a second for that Internet E-mail Settings dialog box to look. Enter every one of the information for your personal Gmail account in the respective fields. Enter “pop.gmail.com” since the incoming mail server and “smtp.gmail.com” because the outgoing mail server. Enter your whole current email address, including “@gmail.com,” in the “User Name” field.
10. Click the “More Settings” button in the lower right-hand side in the dialog box and wait another for your Internet E-mail Settings box to show up. Select the “Outgoing Server” tab and after that look into the box marked “My Outgoing Server (SMTP) Requires Authentication.” Look into the default “Use Same Settings as My Incoming Mail Server” radio box and then click “OK.” Click” Next” and wait several seconds to the system to send and receive test email messages. Click “Close” in the test message box combined with “Finish” inside the main dialog box to go back to the primary Outlook window.
11. Download the mail to your new account by selecting “Send/Receive.” All emails that you just download are now stored in the mail folder on the hard drive drive.